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22 Leave administration All leave requirements will be administered by email. Please send an email to boarding@qmc.school.nz with: • the type of leave requested • time of departure from the boarding house • name of person collecting/hosting the boarder • method of transport if not being collected by parent or host • time of arrival back to the boarding house. se. Leave authorisation procedure if parents are unable to approve leave Where possible, parents or caregivers will always be consulted about their daughters leave but there may be times when you are unavailable to approve leave. At the beginning of each year parents and caregivers of boarders will be asked to fill out and sign a leave authorisation form. This form lists family and/or friends that have been given your permission to approve leave for your daughter in your absence. It also allows you to list family and/or friends (approved hosts) that you are happy for your daughter to visit, stay with for a weekend or take out on special leave. If we cannot get hold of you to approve leave and there are no approved hosts then we may have to decline your daughter's leave request. The leave authorisation form can be emailed to you to complete or made available for you to fill out at Queen Margaret House. Parents, guardians and hosts Responsibility for boarders while on leave It is the responsibility of parents and/or caregivers to decide the suitability of a host to supervise and care for your daughter and to communicate with the host what their responsibilities are while they have your daughter in their care. It is important that people who assume the role of approved host for a boarder are aware of their responsibilities while the boarder is in their care. It will be expected that hosts will be over the age of 25 years old. Suitability of place or persons when requesting leave The House Manager may need to confirm leave details with the parents, caregivers or approved host as to the suitability of a place or person’s and must be advised immediately if details or circumstances change. We may at times do checks to make sure o ur information is correct and up to date in regards to our boarders’ leave details and their whereabouts. Boarders must make sure they take their mobile phones with them, phones must be switched on at all times to ensure boarders are contactable while they are away on leave from the Boarding House. The House Manager will always ensure that a boarder’s parents/caregivers can have access to their daughter while present in the Boarding House unless good reason exists under the Education (Hostels) Regulations 2005, (66) to deny contact or access.